Our Client is seeking a Procurement officer role in Bristol to report to the Procurement Business Partner. The ideal candidate will have 2- 3 years’ experience in a Procurement role in the public sector with exposure across a range of category areas. The individual may be looking to progress from a Procurement Support role and develop their career, they may be already studying CIPS or prepared to study.

This role will involve supporting the Procurement Business Partner in delivery of a wide range of requirements to Our Client, manage a portfolio of RFQ’s / RFP’s, provide input to policies and procedures, develop the profile of Procurement and engage with key stakeholders.

KEY RESPONSIBILITIES

• Support the Procurement Business Partner to deliver a quality service to Our Clients.
• Manage a portfolio of requirements up to £100K from concept to delivery with internal stakeholders
• Publish and manage the RFQ Process through our electronic tendering system
• Maintain the Contract Register
• Support in development and delivery of Procurement presentations and training.
• Facilitate compliance with Our Clients contract standing orders and Procurement best practice aligned to the Public Contracting Regulations.
• Occasionally represent Our Client in procurement workshops across the region
• Work with stakeholders to identify their requirements, timelines, routes to market and evaluation criteria.
• Act as first point of contact for queries / managing the Procurement Inbox
• Review early Procurement request forms / initial review of specifications /requirements.
• Work with Stakeholders to define requirements and put together a Procurement Plan compliant to our Contract Standing Orders.
• Engage with external stakeholders including suppliers and representatives from the Local Authorities and with the wider Procurement Community.
• Research markets and suppliers and other authority frameworks;
• Establish, develop and nurture supplier relationships;
• Delivery of pragmatic value for money solutions accessing a number of existing frameworks.
• Undertaken the Procurement cycle from concept to tender to post procurement approvals.
• Tactical / operational Contract Management responsibility.
• Any other duties required for the role

ESSENTIAL (MUST HAVE)

Qualifications and Knowledge

• Good standard of general education
• Exposure of delivering indirect procurement requirements
• Managing RFP / RFQ process from start to finish
• Excellent IT skills, including Microsoft packages such as Outlook, Word, Excel, PowerPoint and database entry and reporting.

Experience

• Experience of working as a Procurement Officer
• Proven track record of developing relationships with a diverse range of Stakeholders
• Exposure to Professional Services / Consultancy category

Skills and Competencies

• Flexibility in prioritising and managing work load
• Ability to work as part of a small team and autonomously
• Able to articulate stakeholder requirements in a procurement context
• Excellent report writing and presentational skills
• Excellent Internal and external stakeholder management
• Excellent relationship management
• Excellent communication with all levels of stakeholders
• Understanding of negotiating techniques
• Ability to make decisions and develop courses of action to deliver procurements within agreed timescales.
• Ability to consistently work towards deadlines and manage stakeholder expectations
• Understanding of the differences between the public and private sector procurement practices
• Ability to take informed pragmatic decisions with a can-do attitude

DESIRABLE

• An understanding of the Local Authority Political Landscape
• An understanding of the Public Contracting Regulations 2015 (OJEU)
• Level 3 CIPS